Terms & Conditions

1.    All information given on the booking form should be complete and correct at the time the entry is submitted. You should advise any changes to the organisers, in writing, as soon as possible. No transfers can be permitted without the organisers' written agreement. Refunds will not be made if you cancel your attendance.

2.    The organisers reserve the right to refuse any entry due to duplicate types of traders and without giving any reason. If you wish to receive an early advice that your entry has been received and accepted please enclose a stamped and self-addressed envelope with your entry, or provide a valid email address.

3.    You agree to comply with all current legislation, and with all guidance and approved codes of practice published by the Health and Safety Executive. You undertake to complete a risk assessment for your site, and ensure that your stands, equipment and displays are safe and do not form any hazard or obstruction for the public. You understand and accept that you are responsible for the safety and well-being of your staff, contractors and visitors to your space.

4.    You warrant that you and all your contactors on site have public liability insurance of not less than £5,000,000 unless otherwise agreed in writing with the organisers. [Note: if this condition causes difficulty for any exhibitor, this should be discussed with the organisers before a booking is made.]

5.    You agree not to bring any generators on site without the written agreement of the organisers. Exhibitors requiring electricity, phone lines or other supplies should discuss their requirements with the organisers at  the time of making a booking

6.    You agree not to leave any litter, or cause pollution to the site or the waterway and towpath, of the surrounding area. You agree not to cause a nuisance to any other exhibitors, or to visitors to the event, whether by excessive noise or any other activity

7.    You agree to comply with the directions of the organisers, including the Site Manager and his or her team. The decision of the organisers as to the allocation of exhibitors' site pitches or moorings, which may change without notice, and other arrangements, is final. You agree not to change the exhibitor space designated to you in any way without the agreement of the Site Manager.

8.    Public Health and Safety issues dictate that there must be no movement of Traders' vehicles while the site is open to the public. Please assist each other and the organisers in this respect.

9.    You agree to take all necessary fire precautions and to provide your own fire extinguishers that are properly tested (within the past 12 months of the start of the event) and in good order.

10.    The organisers will not be held responsible for any loss or damage, other than that to which the organisers are legally liable as a result of their negligence. You should ensure that you have adequate insurance to cover any accidents or other losses. The organisers will not be liable for any default due to any act of God, war, fire, flood, drought, tempest or other event beyond the reasonable control of the organisers. Nor will the organisers be liable for early closure, late opening or failure to open the event.

11.    All exhibitors trading from a boat shall comply with the conditions of entry for boat entrants to the event and shall complete a Boat Entry Form.

12.    Entry prices shown include VAT at the standard rate, which at the date of printing this form is 20%. The organisers reserve the right to amend these prices as a result of any changes to VAT. The tax point is the date of receipt of this form by the Entries Officer.

13.    All information provided by you will be stored in accordance with current legislation. A copy of this information can be viewed at: www.lhcrt.org.uk/privacypolicy.html

Health & Safety and Weil's Disease

Unlike tap water, the water in canals, rivers and reservoirs is untreated and micro-organisms are naturally present.

The risk of contracting illness-including the much publicised but rare condition Weil's Disease is extremely small. However, sensible precautions should be taken as follows:

•    Avoid full immersion in canal water.
•    Cover all cuts and abrasions with waterproof dressings before contact with water.
•    Wash all exposed skin after contact with water and before eating.
•    Do not put wet ropes, fishing lines or other objects in your mouth.

Should illness occur within two weeks of contact, inform your doctor that you have been in contact with untreated water.